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Models, templates and contracts · Spain

Documents for better management, without starting from scratch every time.

Contracts, checklists, communications, records, inventories and control templates for holiday rentals in Spain.

The Spain Library includes 23 general models and templates, plus 38 territory-specific contracts. Access them with your membership and use each resource as a working base, adapting it to your specific case when necessary.

✓ 23 models and templates✓ 38 territorial contracts✓ Contracts and documentation✓ Operations and guests✓ Control and monitoring
ContractsRental and management agreement templates.
ChecklistsPre-opening, cleaning and audit.
CommunicationsMessages for arrival, departure and incidents.
RecordsMaintenance, lost property, incidents and control.
Organised by need

Find the document you need without wasting time.

The catalogue combines legal documents, operational resources, communications and control tools.

01Legal and contractsContracts, compliance, authorisations and consents.
02Arrival and departureCheck-in, check-out, house rules and property condition.
03OperationsCleaning, inventory, maintenance and pre-opening.
04MonitoringIncidents, lost property and monthly reports.
05FinancesTaxes, profitability and financial control.
Published catalogue

23 models and templates available in Spain.

All of the following resources are currently published in the Spain Library.

Contract

Holiday rental agreement template for Spain

Contractual basis for the relationship with the guest.

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Contract

Holiday rental property management agreement

Template for owner and manager.

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Legal

Legal audit checklist

Structured review of compliance and documentation.

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Legal

Basic legal compliance audit

Professional checklist for reviewing obligations.

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Legal

Authorisations and consents

Data protection, guest registration and check-in.

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Guests

Guest registration form for holiday rentals

Template for property, owner and guest details.

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Guests

Check-in communication

Messages and instructions for arrival.

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Guests

Check-out communication

Departure instructions and reminders.

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Guests

Alternative check-out communication template

Additional published resource for guest departure.

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Guests

Guest incident communication

Template for reporting faults or incidents.

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Guests

House rules

Occupancy, schedules, noise, pets and safety.

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Guests

Professional digital guest guide

Practical information to improve the guest experience.

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Operations

Property pre-opening checklist

Pre-opening review of the property, inventory, cleaning and listing.

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Operations

Cleaning control between stays

Check of linens, amenities, inventory and ventilation.

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Operations

Professional property inventory

Control of property equipment and condition.

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Operations

Property condition template

Record of arrival, departure and possible damage.

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Operations

Annual maintenance log

Inspections, frequency, responsible person and notes.

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Monitoring

Incident log

Template for documenting property incidents.

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Monitoring

Serious incident log

Date, guest, actions taken and final outcome.

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Monitoring

Lost property log

Tracking of items, booking, action and return.

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Control

Monthly owner report

Revenue, occupancy, ADR, RevPAR, expenses and incidents.

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Finances

Tax control

Monitoring of income, withholdings and obligations.

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Finances

Profitability calculator

Estimate of income, expenses and return.

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Contracts by territory

38 contracts prepared for 19 territories.

For each autonomous community or city, there are two versions: a holiday rental agreement and a seasonal rental agreement.

The models are part of the Spain Library.

The 23 published resources are protected and require active access. Spain Membership includes the Library for 12 months, together with chapters, comparisons, calculators, resources and updates.

View Spain Membership · €149/year
Frequently asked questions

How to use Gatavia models.

Are the models free?

No. The 23 published models are protected content in the Spain Library and require an active membership.

Are there contracts in the Models section?

Yes. The catalogue includes holiday rental and management agreements, as well as other legal templates, communications and records.

Can I use a model without adapting it?

The models provide a professional working base. When a document has legal, tax or contractual effects, check that it is suitable for the autonomous community, municipality, property and specific circumstances.

Are the models updated?

The Spain Library includes revisions and updates during the access period. For legal documents, always check the version applicable at the time of use.

Fewer improvised documents. More control.

Enter the Spain Library to access contracts, checklists, communications and management templates.